How far in advance do I need to book coverage?

May 2nd, 2014 | Posted by Alicia Milillo in weather insurance

Planning an event that requires weather coverage is done well in advance in make sure the event runs smoothly but when do you have to purchase the weather insurance to make sure you are covered against any unforeseen elements that day? US Weather Insurance has put together a good timeline to consider when thinking about purchasing special event revenue protection.

  • 2-3 Months Before the Event: Contact US Weather Insurance, by now you will have a firm date and location for the event. Based on the estimated hours of the event, ask for multiple time frames of coverage, this will allow you too see what will work best for the protecting the event and what amount of coverage will fit your budget.
  • 1-2 Months Before the Event: Try to firm up the value you want to cover for the event. This value can cover your profits, expenses or both. Based on this figure, work the numbers again in different time frames and try to get a final range for how much you will be spending. Also consider the claim verification source, on the quote you will be given an option to use the closest national weather station as a recording location, this will also be included in the cost of the insurance. If you are significantly far away from that location (more than 12-15 miles) consider using the third party Doppler radar system to record the weather at your event location based on the address.
  • 2 weeks- 10 Days Before the Event: Book the coverage! With your quote US Weather Insurance will send over an application, you will have to fill out the application with proof of payment at least 10 days before the event date.

If you have any questions about this timeline or want to get started for your event this summer, please give us a call at 888-982-5488.


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